A New Approach to Parish Administration

A New Approach to Parish Administration

The Church Council has been spending time in recent months considering how best to approach good administration in the parish.

The Church Council has been spending time in recent months considering how best to approach good administration in the parish. In so doing it wants to address a number of current priorities, including:

 

  • The need to create greater capacity in administering church finances by appointing an Assistant Treasurer to lighten the day to day burden on the PCC Treasurer – which is a voluntary role;
  • The need to lift administrative and certain management tasks from the Vicar, especially in the light of a reduced level of pastoral staff;
  • The need to provide more capacity for the management and maintenance of church property, especially with the Moorings Scheme likely to complete in 2018.
  • A desire to see the Parish Office develop a ‘front office’/’back office’ approach using the upper vestry, which will also enable the church to be kept open in the week.

 

In the light of these priorities, the PCC has decided to restructure the way our administration operates and this will see us recruit to two new part-time positions; first, a Parish General Manager & Assistant Treasurer, who would operate at a more senior level than the existing role of Parish Administrator. The post is now being advertised, anticipating a start date in early 2018.

 

In considering how best to provide for the more basic secretarial support needs of the church, such as the production of literature for worship, cash collection and responding to enquiries, a more junior Parish Secretary post is also required, working two mornings a week. This post will be advertised in early 2018 with the appointment involving the new Parish General Manager.

 

In the light of these decisions, the PCC has had to face the difficult question as to the impact this new structure will have on the existing post of Parish Administrator. It has concluded that, given the duties reflected in the two new roles, these new arrangements will mean that we no longer need the role of Parish Administrator, which therefore opens Sunny Walker-Kier as our Administrator to the prospect of redundancy.

 

Needless to say, the PCC has been acutely aware of the affect this will have on Sunny and the decision to make these changes has not been taken lightly.  The PCC wishes to make it clear that it regards highly the work that Sunny has done as our Administrator. She has served us wonderfully and with great commitment for over seven years.

 

We informed Sunny of the situation as soon as the decisions were made and have been appreciative of the constructive and understanding approach she has taken to these significant changes and the unsettling prospect of redundancy. We are in conversation with Sunny about her future beyond the ending of her current post and we are extremely grateful for her willingness to be of service to St Mary’s in this time of transition.

 

We will keep you informed of developments as they emerge.

 

Chris Moxey, Church Warden on behalf of the Parochial Church Council

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